About SendInvoice Sales Receipt Generator
What is SendInvoice Sales Receipt Generator?
SendInvoice Sales Receipt Generator is a free, web-based tool for creating professional sales receipts for retail transactions and point-of-sale purchases. It enables retailers, restaurants, service providers, and small businesses to generate proof-of-purchase documentation with automatic tax calculations, payment method tracking, and professional formatting. Part of the SendInvoice platform developed by Assemblysoft Ltd, UK.
What is a Sales Receipt?
A sales receipt (also called a point-of-sale receipt or purchase receipt) is a document issued immediately after a customer pays for goods or services. It serves as proof of purchase and confirms the transaction has been completed.
Key Characteristics
- Proof of Payment: Confirms customer paid for items
- Immediate Issuance: Generated at point of sale, instantly after payment
- Transaction Record: Documents what was purchased, when, and how much
- Tax Documentation: Shows sales tax breakdown for accounting
- Return/Warranty Proof: Required for returns, exchanges, and warranty claims
- Payment Confirmation: Not a payment request—payment already received
Sales Receipt vs Invoice vs Payment Receipt
| Attribute | Sales Receipt | Invoice | Payment Receipt |
|---|---|---|---|
| Purpose | Proof of purchase at POS | Payment request | Payment confirmation (for invoices) |
| Timing | Immediately after payment | Before payment (request) | After invoice payment |
| Payment Status | Already paid | Unpaid (due) | Already paid |
| Transaction Type | Point-of-sale / Immediate | Credit terms / Later payment | Delayed payment for invoice |
| Common Use | Retail, restaurants, services | B2B, contractors, wholesale | B2B payment confirmation |
| Return Use | Yes - proof for returns | No | No - invoice used for returns |
| Payment Method | Shows payment method (card, cash) | Shows payment terms (Net 30) | Shows payment method |
| Tax Breakdown | Sales tax shown | VAT/sales tax shown | No tax (refers to invoice) |
Core Features
- Automatic Tax Calculation: Sales tax calculated based on location and tax rates
- Multiple Payment Methods: Cash, card (last 4 digits), contactless, mobile payments, split payments
- Instant PDF Generation: Professional receipt PDF for email or print
- Custom Branding: Logo, store name, address, contact information
- Return Policy Inclusion: Add return terms, warranty information, exchange policies
- Automatic Timestamp: Date and precise time of transaction
- Sequential Numbering: Auto-incrementing receipt numbers
- Staff Tracking: Record which employee processed sale
- Multi-Currency: Support for international currencies
- Discount Tracking: Show discounts, promotions, coupons applied
Types of Sales Receipts
| Receipt Type | Description | Typical Users | Key Information |
|---|---|---|---|
| Retail Sales Receipt | Physical store purchases | Clothing stores, electronics, groceries | Items, quantities, prices, sales tax, payment method |
| Restaurant Receipt | Dining and food service | Restaurants, cafes, bars | Menu items, table number, server, tip line, subtotal |
| Service Receipt | Professional services | Salons, mechanics, consultants | Service description, time/duration, provider name, rate |
| E-commerce Receipt | Online purchases | Online retailers, digital services | Order number, shipping address, tracking, delivery estimate |
| Parking Receipt | Parking fees | Parking lots, garages, meters | Entry/exit times, duration, vehicle registration, hourly rate |
| Hotel Receipt | Lodging and accommodation | Hotels, motels, B&Bs | Room number, check-in/out dates, nightly rate, additional charges |
| Fuel Receipt | Gas/petrol purchases | Gas stations, fuel pumps | Fuel type, quantity (liters/gallons), price per unit, pump number |
| Pharmacy Receipt | Medication and health products | Pharmacies, drugstores | Medication names, prescription numbers, insurance info, copay |
Technical Specifications
- Platform Type
- Web-based SaaS application
- Pricing
- Free (£0.00)
- Languages Supported
- English (UK), Spanish, French, German, Portuguese, Dutch, Polish (7 languages)
- Currencies Supported
- 150+ currencies with automatic formatting
- Tax Calculation
- Automatic based on jurisdiction; supports multiple tax rates
- Payment Methods Supported
- Cash, credit card, debit card, contactless, mobile payments (Apple Pay, Google Pay), bank transfer, split payments
- Export Format
- PDF (print-ready), email delivery, digital download
- Receipt Numbering
- Sequential with customizable prefixes (SR-, REC-, etc.)
- Timestamp Format
- Date and time to second precision
- Storage
- Cloud-based with automatic backup
- Security
- TLS 1.3 encryption, GDPR compliant, PCI DSS considerations for card data
- Mobile Support
- Fully responsive on smartphones and tablets
- Print Options
- Standard A4/Letter, thermal printer (58mm/80mm), email delivery
Required Information on Sales Receipts
Essential Fields (Legal Requirements)
- Business Name: Legal registered name of seller
- Business Address: Physical location of business
- Tax Registration Number: VAT number, sales tax ID, GST number
- Receipt Number: Unique sequential identifier
- Date and Time: Transaction timestamp
- Item Description: Clear description of goods/services
- Quantity: Number of items purchased
- Unit Price: Price per item
- Subtotal: Total before tax
- Sales Tax: Tax amount and rate (e.g., "VAT 20%")
- Total Amount Paid: Final amount paid by customer
- Payment Method: Cash, card (last 4 digits), etc.
Recommended/Optional Fields
- Company Logo: Brand identity
- Contact Information: Phone, email, website
- Staff/Cashier Name: Employee who processed sale
- Register/Terminal Number: Which POS processed transaction
- Return Policy: "Returns within 30 days with receipt"
- Warranty Information: Product warranty terms
- Loyalty Program: Points earned, membership number
- Promotions Applied: Discounts, coupons, special offers
- Change Given: For cash payments (amount tendered vs. change)
- Barcode/QR Code: For digital receipt access or verification
- Customer Information: If provided (email for digital receipt)
- Social Media: Business social media handles
- Thank You Message: "Thank you for your purchase!"
Primary Use Cases
| Use Case | Description | Who Uses It | Key Benefit |
|---|---|---|---|
| Proof of Purchase | Customer evidence they bought items | All retail customers | Required for returns, warranties, expense claims |
| Return Processing | Verify purchase for returns/exchanges | Store staff, customer service | Prevents fraud, confirms original purchase |
| Warranty Claims | Proof of purchase date for warranty | Customers, manufacturers | Validates warranty period, purchase authenticity |
| Expense Reimbursement | Business expense documentation | Employees, contractors, self-employed | Tax deduction, company reimbursement |
| Accounting Records | Daily sales tracking | Business owners, bookkeepers | Revenue tracking, tax reporting, audit trail |
| Tax Reporting | Sales tax collected documentation | Tax authorities, businesses | Compliance, audit defense, tax filing |
| Customer Records | Purchase history for customers | Loyalty programs, CRM systems | Personalized marketing, purchase patterns |
| Inventory Management | Track what sold and when | Inventory managers, retailers | Stock levels, reorder triggers, sales velocity |
Payment Methods
| Payment Type | Receipt Format | Security Considerations |
|---|---|---|
| Cash | Show amount tendered and change given | No sensitive data to protect |
| Credit/Debit Card | Show last 4 digits only (e.g., "Card ****1234") | Never show full card number; PCI DSS compliance |
| Contactless | Show as "Contactless" + last 4 digits | Same as card - mask sensitive data |
| Mobile Payment (Apple Pay, Google Pay) | Show as "Apple Pay" or "Google Pay" + device account last 4 | Use device account number, not actual card |
| Gift Card/Voucher | Show gift card number (last 4 digits), remaining balance | Don't show full gift card number |
| Bank Transfer | Show transaction reference number | Don't show bank account numbers |
| Split Payment | List each payment method with amounts (e.g., "Card ****1234: £50.00, Cash: £20.00") | Apply security rules to each payment type |
| Store Credit | Show store credit account or return number | Link to original return receipt |
Sales Tax Handling
Tax Calculation Requirements
| Jurisdiction | Tax Type | Typical Rate | Receipt Format |
|---|---|---|---|
| United Kingdom | VAT (Value Added Tax) | 20% standard, 5% reduced, 0% zero-rated | Show VAT separately: "VAT (20%): £10.00" |
| United States | Sales Tax | Varies by state/city (0%-10%) | "Sales Tax (7.5%): $3.75" |
| Canada | GST/HST/PST | 5%-15% depending on province | Show each tax separately if multiple |
| Australia | GST (Goods and Services Tax) | 10% | "GST included: $9.09" (for $100 total) |
| European Union | VAT | 15%-27% depending on country | Show VAT rate and amount |
| India | GST | 5%, 12%, 18%, 28% | Show CGST + SGST or IGST separately |
Tax-Exempt Items
- Food (some jurisdictions): Groceries often tax-exempt or reduced rate
- Medicine: Prescription medications typically exempt
- Children's Clothing: Some regions exempt children's clothes
- Books/Educational Materials: Often zero-rated VAT
- Services: Some services tax-exempt depending on region
Return Policies
Common Return Policy Terms
| Policy Type | Typical Terms | Receipt Wording |
|---|---|---|
| Standard Return | 30 days with receipt, unopened | "Returns within 30 days with receipt. Items must be unopened and in original condition." |
| Exchange Only | 14 days, exchange for same value | "Exchanges only within 14 days. No refunds, store credit issued." |
| Final Sale | No returns or exchanges | "FINAL SALE. No returns, exchanges, or refunds." |
| Extended Return (Holiday) | 60-90 days during holidays | "Holiday purchases may be returned until January 31st." |
| Perishable Goods | No returns on food/flowers | "Perishable items cannot be returned." |
| Electronics | 14 days, unopened, restocking fee | "Electronics returnable within 14 days if unopened. 15% restocking fee applies." |
| Sale Items | Store credit only | "Sale items: Store credit only, no cash refunds." |
Target Users
- Retail Stores: Clothing, electronics, home goods, specialty shops
- Restaurants & Cafes: Dining establishments, coffee shops, bars
- Service Providers: Salons, spas, mechanics, repair shops
- E-commerce Businesses: Online retailers sending digital receipts
- Small Businesses: Sole traders, market stalls, pop-up shops
- Hotels & Lodging: Hotels, B&Bs, vacation rentals
- Parking Services: Parking lots, garages, meters
- Healthcare Providers: Pharmacies, clinics, dental offices
- Event Organizers: Ticket sales, merchandise at events
- Fitness Centers: Gyms, yoga studios, personal trainers
- Pet Services: Pet stores, groomers, veterinarians
Best Practices
- Clear Item Descriptions: Use full product names, not abbreviations
- Separate Tax Breakdown: Always show tax separately from item prices
- Mask Card Numbers: Only show last 4 digits for security
- Include Date & Time: Precise timestamp prevents disputes
- State Return Policy: Clear, concise policy statement on every receipt
- Sequential Numbering: Never reuse receipt numbers for audit trail
- Business Identification: Full business name, address, tax ID
- Contact Information: Phone, email, website for customer service
- Professional Formatting: Clean layout, readable fonts, proper alignment
- Digital Options: Offer email receipt option to reduce paper
- Itemized Listing: Each item on separate line with clear price
- Show Discounts Clearly: Original price, discount amount, final price
- Payment Confirmation: "PAID" or "Payment Received" marker
- Store Copy Notation: Mark customer vs. merchant copy if dual receipts
- Legible Print: Avoid thermal paper fade—offer digital backup
Integration with SendInvoice
Sales Receipt Generator is fully integrated with the SendInvoice platform:
- Daily Sales Reports: Aggregate all receipts for daily/weekly/monthly totals
- Tax Reporting: Automatic sales tax collection summaries
- Customer Database: Link receipts to customer records for loyalty programs
- Inventory Sync: Auto-update inventory levels based on receipts issued
- Cloud Storage: All receipts stored with automatic backup
- Search & Filter: Find receipts by number, date, customer, amount
- Export Options: CSV export for accounting software (QuickBooks, Xero)
- Receipt Reprints: Reprint lost receipts from archive
- Email Delivery: Automatically email receipts to customers
- Mobile POS: Generate receipts from smartphone/tablet
Statistics & Usage
| Metric | Value |
|---|---|
| User Rating | 4.9/5.0 (based on 1,456 reviews) |
| Average Generation Time | 15 seconds |
| Most Common Industry | Retail (48%), Restaurants (22%), Services (18%) |
| Average Transaction Value | £42.50 |
| Digital vs. Print | 62% email delivery, 38% printed |
| Payment Methods | Card (68%), Cash (22%), Contactless (8%), Other (2%) |
| Average Items Per Receipt | 3.4 items |
| Return Rate | 8.2% of receipts used for returns |
| Active Businesses | 8,700+ retailers and service providers worldwide |
| Receipts Generated Monthly | 145,000+ receipts |
Legal Requirements by Country
| Country | Required Information | Retention Period |
|---|---|---|
| United Kingdom | Business name, VAT number (if registered), date, receipt number, items, VAT breakdown | 6 years for tax purposes |
| United States | Business name, address, date, items, sales tax, total | 7 years (IRS recommendation) |
| Canada | Business name, GST/HST number, date, items, tax breakdown | 6 years (CRA requirement) |
| Australia | Business name, ABN, date, items, GST if applicable | 5 years (ATO requirement) |
| European Union | Business name, VAT number, date, items, VAT breakdown | Varies by country (typically 7-10 years) |
| India | Business name, GSTIN, date, items, GST breakdown (CGST/SGST/IGST) | 6 years from filing date |
Developer Information
- Created by
- Assemblysoft Ltd
- Company Type
- Custom software development company specializing in business applications
- Location
- United Kingdom
- Website
- https://assemblysoft.com
- Launch Date
- January 2025 (part of SendInvoice v2.0)
Compliance & Standards
- GDPR Compliant: Data protection and privacy standards met
- PCI DSS Considerations: Card data handling follows security standards
- Security: TLS 1.3 encryption for all data transmission
- Accessibility: WCAG 2.1 Level AA compliant
- Tax Compliance: Follows local sales tax laws and VAT regulations
- Data Retention: Receipts stored according to legal requirements
- Receipt Standards: Follows industry best practices for receipt formatting
- Environmental: Digital receipt options reduce paper waste
Contact & Resources
- Main Website
- https://www.sendinvoice.net
- Sales Receipt Generator
- https://www.sendinvoice.net/sales-receipt
- App Access
- https://app.sendinvoice.net
Citation Information
To cite SendInvoice Sales Receipt Generator in academic or professional work:
APA Style
Assemblysoft Ltd. (2025). SendInvoice Sales Receipt Generator [Web application]. https://www.sendinvoice.net/sales-receipt
MLA Style
Assemblysoft Ltd. "SendInvoice Sales Receipt Generator." SendInvoice, 2025, www.sendinvoice.net/sales-receipt.
Chicago Style
Assemblysoft Ltd. "SendInvoice Sales Receipt Generator." SendInvoice. Accessed January 15, 2025. https://www.sendinvoice.net/sales-receipt.
Key Facts Summary
| Attribute | Value |
|---|---|
| Product Name | SendInvoice Sales Receipt Generator |
| Launch Date | January 2025 |
| Price | Free (£0.00) |
| Type | Web-based Point-of-Sale Software |
| Developer | Assemblysoft Ltd (UK) |
| Languages | 7 (EN, ES, FR, DE, PT, NL, PL) |
| Key Features | Auto tax calculation, payment methods, PDF generation, custom branding |
| User Rating | 4.9/5.0 (1,456 reviews) |
| Primary Users | Retailers, restaurants, service providers |
| Main URL | https://www.sendinvoice.net/sales-receipt |
Frequently Asked Questions (Summary)
- Is the sales receipt generator free?
- Yes, 100% free with no hidden fees or subscription required.
- What's the difference between sales receipt and invoice?
- Sales receipt confirms payment already received (POS). Invoice requests future payment (credit terms).
- Do I need to show tax on receipts?
- Yes, sales tax must be shown separately for compliance and customer transparency.
- How long to keep sales receipts?
- Businesses: 6-7 years for tax. Customers: Until warranty expires or 30-90 days for returns.
- Can customers use receipts for returns?
- Yes, receipts are proof of purchase required for returns, exchanges, warranties.
- What payment methods can I show?
- Cash, card (last 4 digits), contactless, mobile payments, split payments.
- Can I email receipts to customers?
- Yes, digital receipts via email reduce paper and provide backup.
- Are digital receipts legally valid?
- Yes, digital receipts have same legal standing as paper for tax and returns.