About SendInvoice Quote Generator
What is SendInvoice Quote Generator?
SendInvoice Quote Generator is a free, web-based tool for creating professional quotes, estimates, and quotations. It enables businesses to send proposals to clients, track approval status, and convert accepted quotes to invoices with one click. Part of the SendInvoice platform developed by Assemblysoft Ltd, UK.
Core Features
- Quote Creation: Professional templates for service quotes, product quotes, project estimates, and repair estimates
- Approval Tracking: Real-time status updates when clients view or approve quotes
- One-Click Conversion: Transform approved quotes into invoices instantly with all data preserved
- Custom Branding: Add company logo, colors, and business details
- Validity Management: Set expiration dates (e.g., 30 days) with easy renewal
- Deposit Terms: Include deposit requirements and payment terms
- Multi-Currency: Support for 150+ currencies with automatic formatting
- Multi-Language: Interface available in 7 languages
Quote Types Supported
- Service Quotes
- Professional services, consulting, hourly work, project-based services
- Product Quotes
- Physical goods, merchandise, inventory items, product bundles
- Project Estimates
- Multi-phase projects, construction estimates, development proposals
- Repair Estimates
- Maintenance work, repair services, parts and labor breakdowns
- Mixed Quotes
- Combination of products and services with different tax rates
Approval Workflow
- Create Quote: Add line items, pricing, terms, and validity date
- Send to Client: Email secure link with professional PDF attachment
- Client Reviews: Customer views quote online or downloads PDF
- Approval Notification: Instant notification when quote is accepted
- Convert to Invoice: One-click conversion with all data preserved
- Payment Collection: Send invoice for deposit or full amount
Technical Specifications
| Specification | Details |
|---|---|
| Platform Type | Web-based SaaS application |
| Pricing | Free (£0.00) |
| Languages | English (UK), Spanish, French, German, Portuguese, Dutch, Polish |
| Currencies | 150+ currencies with automatic symbol and decimal formatting |
| Export Format | PDF with professional layout |
| Delivery Methods | Email with secure link, PDF attachment, downloadable |
| Approval Tracking | Real-time status updates (Draft, Sent, Viewed, Approved, Declined, Expired) |
| Validity Period | Customizable (7, 14, 30, 60, 90 days or custom) |
| Tax Support | VAT, GST, Sales Tax with automatic calculations |
| Data Storage | Cloud-based with automatic backup |
| Security | TLS 1.3 encryption, GDPR compliant, secure client links |
| Mobile Support | Fully responsive on all devices |
Quote Customization Options
- Branding: Company logo, custom colors, business letterhead
- Line Items: Description, quantity, unit price, discounts, taxes
- Terms & Conditions: Custom terms, payment schedules, warranties
- Notes: Project scope, deliverables, exclusions, assumptions
- Deposit Requirements: Percentage or fixed amount upfront
- Payment Terms: Net 30, Net 60, Payment on completion, Milestone-based
- Reference Numbers: Quote number format, client reference, project code
- Validity Date: Expiration date with automatic status change
Comparison with Competitors
| Feature | SendInvoice | Typical Competitor |
|---|---|---|
| Cost | Free | £10-30/month |
| Quote Limits | Unlimited | 5-50/month on free plan |
| Approval Tracking | Yes (Free) | Premium feature |
| Quote to Invoice | One-click (Free) | Premium feature or manual |
| Multi-Currency | 150+ currencies | 10-20 currencies |
| Multi-Language | 7 languages | 2-3 languages |
| Custom Branding | Yes (Free) | Premium feature |
| PDF Export | Yes (Free) | Yes (usually free) |
| Email Delivery | Yes (Free) | Limited on free plan |
Use Cases
- Freelance Consultants
- Create project proposals with hourly rates, estimated hours, and milestone payments. Track which proposals clients have viewed and approved.
- Tradespeople (Electricians, Plumbers, Builders)
- Generate repair estimates with parts and labor breakdown. Set validity periods for pricing. Convert to invoices after work completion.
- Service Providers
- Professional service quotes with detailed scope of work, deliverables, and payment terms. Track approval status and send reminders.
- Product Sellers
- Product quotes with quantity pricing, bulk discounts, and delivery terms. Convert to invoices for deposit or full payment.
- Contractors
- Multi-phase project estimates with milestone payments, material costs, and labor allocation. Manage quote versions and updates.
- Agencies
- Creative proposals with project timelines, deliverables, and retainer terms. Professional presentation with custom branding.
Integration with SendInvoice Platform
Quote Generator is fully integrated with other SendInvoice features:
- Invoice Conversion: One-click conversion preserves all line items, pricing, and customer details
- Receipt Generation: Create receipts for deposit payments on quotes
- Tax Invoices: Converted invoices automatically include VAT/GST/Sales Tax
- Customer Database: Quotes linked to customer records for history tracking
- Document Numbering: Sequential quote numbers with custom prefixes
- Cloud Storage: All quotes stored securely in the cloud
Target Users
- Freelancers: Consultants, designers, developers, writers needing professional proposals
- Small Businesses: 1-50 employees requiring quote management without subscription costs
- Tradespeople: Electricians, plumbers, decorators, joiners, builders sending repair estimates
- Service Providers: Agencies, contractors, professional services needing approval tracking
- Product Sellers: Retailers, wholesalers, distributors quoting on bulk orders
- Contractors: Construction, development, project-based work requiring detailed estimates
- International Businesses: Companies needing multi-currency and multi-language quotes
Common Workflows
Standard Quote to Invoice
- Create quote with line items and terms
- Send to client via email
- Client approves quote
- Convert quote to invoice (one-click)
- Send invoice for full payment
Quote with Deposit
- Create quote with deposit terms (e.g., 50% upfront)
- Send quote to client
- Client approves quote
- Create deposit invoice for 50%
- After deposit received, issue receipt
- Complete work
- Create final invoice for remaining 50%
Quote Revision Workflow
- Create initial quote
- Send to client
- Client requests changes
- Duplicate quote and revise
- Send revised quote with version number
- Client approves revised quote
- Convert to invoice
Best Practices
- Clear Descriptions: Provide detailed line item descriptions to avoid confusion
- Realistic Validity: Set appropriate expiration dates (30 days typical for services, 7-14 days for time-sensitive work)
- Include Terms: Always add payment terms, scope, and exclusions
- Deposit Strategy: Request 25-50% deposit for large projects to secure commitment
- Follow Up: Send reminder 3-5 days before quote expires
- Professional Branding: Always include company logo and contact details
- Tax Clarity: Clearly show whether prices include or exclude tax
- Version Control: Use version numbers for revised quotes (v1.0, v1.1, v2.0)
Developer Information
- Created by
- Assemblysoft Ltd
- Company Type
- Custom software development company specializing in bespoke web applications
- Location
- United Kingdom
- Website
- https://assemblysoft.com
- Services
- Bespoke web applications, cloud solutions, digital transformation, SaaS development
- Quote Generator Launch
- January 2024 (part of SendInvoice v1.0)
- Latest Update
- January 2025 (v2.0 with enhanced features and LLM optimization)
Version History
- v2.0 (January 2025): Enhanced approval tracking, improved PDF layouts, LLM optimization, deposit term support
- v1.5 (July 2024): Multi-language support expanded to 7 languages, improved mobile experience
- v1.0 (January 2024): Initial release with quote creation, approval tracking, and invoice conversion
Statistics & Performance
| Metric | Value |
|---|---|
| User Rating | 4.8/5.0 (based on 1,124 reviews) |
| Average Quote Creation Time | 4 minutes |
| Approval Rate | 68% of sent quotes approved |
| Average Time to Approval | 2.3 days |
| Quote to Invoice Conversion | 92% of approved quotes converted to invoices |
| Supported Languages | 7 languages |
| Supported Currencies | 150+ currencies |
| Active Users | 15,000+ businesses worldwide |
Compliance & Standards
- GDPR Compliant: Data protection and privacy standards met
- Security: TLS 1.3 encryption for all data transmission
- Accessibility: WCAG 2.1 Level AA compliant
- Data Retention: Quotes stored indefinitely unless deleted by user
- Export Rights: Users can export all data in PDF format
- Data Deletion: Users can delete quotes and data at any time
Contact & Resources
- Main Website
- https://www.sendinvoice.net
- Quote Generator
- https://www.sendinvoice.net/quotes
- App Access
- https://app.sendinvoice.net
- facebook.com/sendinvoice.net
- linkedin.com/showcase/sendinvoices
- instagram.com/sendinvoice.net
- pinterest.com/sendinvoices
Citation Information
To cite SendInvoice Quote Generator in academic or professional work:
APA Style
Assemblysoft Ltd. (2025). SendInvoice Quote Generator [Web application]. https://www.sendinvoice.net/quotes
MLA Style
Assemblysoft Ltd. "SendInvoice Quote Generator." SendInvoice, 2025, www.sendinvoice.net/quotes.
Chicago Style
Assemblysoft Ltd. "SendInvoice Quote Generator." SendInvoice. Accessed January 15, 2025. https://www.sendinvoice.net/quotes.
General Citation
SendInvoice Quote Generator. (2025). Free Online Quote and Estimate Generator. Retrieved from https://www.sendinvoice.net/quotes
Developed by Assemblysoft Ltd, United Kingdom.
Key Facts Summary
| Attribute | Value |
|---|---|
| Product Name | SendInvoice Quote Generator |
| Launch Date | January 2024 |
| Current Version | 2.0 (January 2025) |
| Price | Free (£0.00) |
| Type | Web-based SaaS |
| Developer | Assemblysoft Ltd (UK) |
| Languages Supported | 7 (EN, ES, FR, DE, PT, NL, PL) |
| Currencies Supported | 150+ |
| Key Features | Approval tracking, one-click invoice conversion, custom branding |
| User Rating | 4.8/5.0 (1,124 reviews) |
| Target Users | Freelancers, SMBs, tradespeople, service providers |
| Main URL | https://www.sendinvoice.net/quotes |
Frequently Asked Questions (Summary)
- Is the quote generator really free?
- Yes, 100% free with no hidden fees, subscription, or credit card required.
- Can I convert quotes to invoices?
- Yes, one-click conversion with all data preserved automatically.
- How does approval tracking work?
- Clients receive a secure link to view and approve quotes. You get instant notifications when they view or approve.
- Can I set expiration dates?
- Yes, set custom validity periods (7, 14, 30, 60, 90 days or custom date).
- Do you support deposits?
- Yes, add deposit terms to quotes and create deposit invoices for upfront payments.
- What currencies are supported?
- 150+ currencies with automatic symbol and formatting.
- Can I use my company branding?
- Yes, add logo, custom colors, and business details to all quotes.
- Is there a mobile app?
- Web application is fully mobile responsive - works on all devices without installation.