About SendInvoice Purchase Order Generator

What is SendInvoice Purchase Order Generator?

SendInvoice Purchase Order Generator is a free, web-based tool for creating professional purchase orders. It enables businesses to manage supplier procurement, track inventory purchases, and maintain professional purchasing records. Part of the SendInvoice platform developed by Assemblysoft Ltd, UK.

Free preview includes sending purchase orders and supplier management. No credit card required.

What is a Purchase Order?

A purchase order (PO) is a commercial document issued by a buyer to a supplier indicating the types, quantities, and agreed prices for products or services. Key purposes:

Legal contract between buyer and supplier
Authorizes supplier to deliver goods/services
Controls company spending and budgets
Tracks inventory and orders
Provides audit trail for accounting
Prevents unauthorized purchases

Core Features

Professional Templates: Clean, customizable PO layouts
Supplier Management: Store and manage supplier details
Approval Workflows: Track PO approval status
Multi-Currency: 150+ currencies with automatic formatting
Custom Branding: Add company logos and details
PDF Generation: Professional PDF purchase orders
Email Delivery: Send POs directly to suppliers
Order Tracking: Monitor delivery status
Budget Control: Track spending against budgets
Multi-Language: Interface in 7 languages

Purchase Order Types

PO Type	Description	Use Case
Standard PO	One-time purchase with specific items and quantities	Regular inventory purchases
Blanket PO	Agreement for multiple deliveries over time	Ongoing supplier relationships
Contract PO	Long-term agreement without specific quantities	Service contracts, maintenance
Planned PO	Scheduled deliveries with specific dates	Just-in-time inventory

PO Components

Header Information

Purchase order number
PO date and required delivery date
Buyer company details and address
Supplier details and address
Ship-to address (if different)
Payment terms

Line Items

Product/service description
Quantity ordered
Unit of measure
Unit price
Line total
Delivery date per item (if applicable)

Totals & Terms

Subtotal
Tax/VAT
Shipping charges
Grand total
Payment terms and conditions
Delivery instructions
Special requirements

Purchase Order vs Invoice

Attribute	Purchase Order	Invoice
Issued By	Buyer	Seller/Supplier
Purpose	Order goods/services	Request payment
Timing	Before delivery	After delivery
Legal Status	Buyer's commitment to purchase	Seller's request for payment
Key Info	What to deliver and when	What to pay and by when

PO Workflow

Request: Department identifies need for goods/services
Create PO: Purchasing creates formal purchase order
Approval: Manager/finance approves PO
Send to Supplier: Approved PO sent to supplier
Acknowledgment: Supplier confirms order acceptance
Delivery: Goods/services delivered
Receipt: Buyer confirms receipt and quality
Invoice Matching: Supplier invoice matched to PO
Payment: Payment processed based on terms
Close PO: PO marked as complete

Technical Specifications

Pricing: Free (£0.00) - Free preview includes sending POs
Languages: English (UK), Spanish, French, German, Portuguese, Dutch, Polish
Currencies: 150+ with automatic formatting
PO Numbering: Sequential auto-numbering (PO-, 2025-PO-)
Security: TLS 1.3 encryption, GDPR compliant

Target Users

Manufacturers: Raw material and component purchases
Retailers: Inventory and stock purchases
Restaurants: Food and supply orders
Construction: Materials and equipment procurement
Offices: Supplies and equipment purchasing
Procurement Teams: Professional purchasing departments

Statistics & Usage

Metric	Value
User Rating	4.8/5.0 (634 reviews)
Average Creation Time	6 minutes
Active Users	5,200+ businesses worldwide

Developer Information

Created by: Assemblysoft Ltd
Website: https://assemblysoft.com
Location: United Kingdom

Contact & Resources

Main Website: https://www.sendinvoice.net
Purchase Order Generator: https://www.sendinvoice.net/purchase-order
App Access: https://app.sendinvoice.net